I just sent this to JM. It is longwinded, but as I see it this would be a good start.
First two are the most important to get the thing going, ie asap.
First important item, PR and media.
-News release this week for the local papers. I belive that it needs to be in be for noon on Tues. That will get it in next weekends paper. Cost is nil. Just need to write up and decide what info you want it it.
-Radio. FM 95.3 was $50 per ad. But last time I used them for Toastmasters we got about's two months worth, due to being non-profit and lack of advertisers at that time.
-Facebook group. Should be doled out to somebody with time on their hands.
-Since Anthony has some help from the Kinsmen, may want to look at a partnership with them. Or the Canadian Cancer Sociaty.
-Finally for PR, do we wish to give awareness handouts ect?
Second important item, Charaty financess.
-Inorder to get corporate support this will require a Tax recepit. It is also best fo everyone else if that is how it is run. Your contact at the CU will be able to tell us if the current account is set up that way. If not the CU or one of the local banks may set one up for use as their contribution to the game.
-What happens to excess funds. If the to goal is to raise 10G and we get 40g+, what are the expectations of those funds. Do they all go to A&A Giesbrecht or do we give them the first 10G and anything else they need this year and have the remaining put into a trust for familys in the area who have children with cancer?
-Do we want to do tiered bussiness levels. ie Personal which could be of any amount, but does not recive anything special. Bronze ($100-499) gets to share name on a banner and listed as a sponser in some media at the event. Silver ($500-999) gets their own small banner and Listing at the event. Gold ($1000+) Gets their own large banner and good media at the game.
Not so critical items.
-Contact Guinness reps. I know they like to see 3mos, but can go as short as 3 days, according to their site. Also need ruling on 24hr game stipulations, if any.
-List of sponsers and other contributors.
-# min and # max players and list with contact info.
-Teams, formal of informal.
-Game setup (four 6Hr quarters or 96 15min ones). Reffing.
-Rules list with a link. This could be put on the site, so players could print it out.
-Other leauge involvement. Winnipeg teams, PFL, CFL, heck even NFL.
-Lodging for out of town players, refs, and volunteers. Could be tight since the pipliners have some much of the spaces already booked.
-Contact list and responceabilities of organizers. Include dates.
-Food and beveies. Cost, is different for volunteers vs gen public?
-Stands, tents for concessions, lights (check with Mike T.), bathrooms.
-Can we use some of the schools other facilities, bathrooms, kitchen, ect.
-Prearange notice to medical facilites.
-Audio/vidio equipment, and tent, heater for them.
-Other volunteers. Need a rough number, list of their duties, and who is incharge, to get it done.
I know it is a bit long winded but this is just the icing on the cake. If you could get back to me your thoughts on the PR and Money questions bu monday night that would be good. If I don't hear from you by then I will try and put something together for the news paper.
If you have anything else for ideas pleas post. Or call Will @ 246-2344 and leave mesg.
